Meeting held on 10th May 2006
Members Present
Jane Rutherford, Liz Stacey, John Cannon, Frank Lovegrove, Hugh Nunn, Bryan Stokes, Jill O’Kelly Terrie Jones, Ray Bumstead, Joyce Ringer, Anne Bishop, Robin Davies, Donald Campbell, Heather Corbell, Bert Biglin, Neil Middleton, Marion Miles
- Apologies
Mel Sheard, Polly Barfoot, Beryl Hughes, Jean Booth, Andrea Allen, Mandy Parsons, Bob Good, Stuart Brown, Linda Thomas, Alan Long, Thelma Brown, Richard Marks, Liz Pelling, Christine Middleton
- Minutes of last AGM
These were approved. Proposed by Bryan Stokes , seconded by Jane Rutherford
- Matters arising
- none
- Chairman’s Report A copy of the report is available on request. The main points are:
The crisis last year when no-one came forward to take over the committee chair was dealt with by a job sharing scheme and the committee bringing down the required actions to a minimum
We managed to save over £1,000 on insurance without loss of cover
The Constitution was successfully rewritten to the satisfaction of the Charities Commission, with thanks to Mel Sheard, Bryan Stokes and John White
New and improved hire agreements and booking forms were produced
We are in the process of seeking grant aid for “Improved Access to the Community Centre facilities”- not a car park!
The hall continues to be well used.
The three main Village Events were all well attended and profitable
Horringer’s Webmaster Ian McDonald stood down and was replaced by Clare and Liz Pelling. Thanks to him for all the excellent work of the last six years.
Licensing rules changed and the committee subcontracted bar bookings to Chris Gray Bar Services which brings extra income to the Hall.
Many thanks to all the trustees
The report was accepted, Bryan Stokes proposed, Liz Stacey seconded, all in favour.
- Financial Reports
The audited accounts are held separately but the following is a summary of key points:
Community Council - Treasurer Hugh Nunn
- Many thanks to Mel Sheard for the Open Gardens which contributed over £800 to funds.
- Recycling also netted over £800
- The Car Park Fund has been boosted by funds from the Main Account in order to attract matched subsidy
Jill O’Kelly proposed that the accounts were accepted, Marion Miles seconded, all in favour
Hall Management Accounts - Treasurer Robin Davies
- Income increased as fees went up
- Outgoings included a new licence and maintenance
- Question – what proportion of expenses are shared with the club? Ans – 10% insurance and 50% water rates
Bert Biglin proposed that the accounts were accepted, John Cannon seconded, all in favour
Events Committee - Treasurer John Cannon - Jane Rutherford proposed that the accounts were accepted Robin Davies seconded, all in favour.
- Mike Pelling proposed thanks to the treasurers.
- Appointment of auditor
Bryan Stokes proposed that Mike Graham be appointed as auditor once again for Community Council and Hall Accounts, seconded by Bert Biglin, all in favour. L Stacey to send letter of thanks.
- Election of Council Members, Officers and Management Committee
Chairman Mike Pelling all in favour
Vice-chairman Bryan Stokes all in favour
Treasurers
Hugh Nunn and Robin Davies to be re-elected as Community Council and Hall Management treasurers respectively; proposed Bert Biglin, seconded Bryan Stokes . all in favour
Secretary
Liz Stacey to be re-elected; proposed Hugh Nunn seconded Beryl Hughes .all in favour
Booking Secretary
Beryl Hughes to be re-elected; proposed Liz Stacey, seconded by Bryan Stokes, all in favour
Elected Members
Richard Marks, Thelma Brown, Linda Thomas, Bryan Stokes, Neil Middleton, Jill O’Kelly, Liz Stacey, Mike Pelling, Bert Biglin , Mel Sheard proposed Bryan Stokes, seconded Liz Stacey. all in favour
Organisation Representative Members
Nomination for Donald Campbell for Preschool was received, existing representatives to be re-elected, proposed Mike Pelling, seconded Liz Stacey.
Any other business
A change was proposed to the Little Ernie Annual Draw, that the draw should be done before the annual Dinner and the presentation made immediately -all in favour.
Everyone was asked to help find a successor to Alan Long who is standing down as Little Ernie Treasurer
A notice was requested for the kitchen asking for everyone to wash up cups thoroughly and return them to the cupboards
An enquiry was made if the table trolley could be replaced with something else that was not so hard to use
Dates for next meetings Community Council Main Hall note day and times vary
Wednesday July 26th 7.30pm
Wednesday October 18th 8.15 pm
Wednesday January 17th 8.15 pm
AGM Monday May 21st 7.30 pm
Meeting closed at 9.40 pm